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Data Protection

Data Protection – Privacy Notice

Why we collect and use this information

We use the pupil data to:

  • support pupil learning
  • monitor and report on pupil progress
  • provide appropriate pastoral care
  • check for pupil entitlement to free school meals
  • check for Early Years pupils entitlement and claim for pupil premium
  • assess the quality of our services
  • comply with the law regarding data sharing
  • share data for statutory inspections, safeguarding and audit purposes


This information will include their personal information (such as name, unique pupil number and address), characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility), attendance information (such as sessions attended, number of absences and absence reasons), assessment information, Special Education Needs information, behavioural information and personal information about a pupil’s parents and/or other relatives (such as name, contact details and relationship to child)

If you would like to make a subject access request, please contact the school’s Data Protection Officer:

Jazz Ali – school@southgrove.waltham.sch.uk

We are required by law to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the National Pupil Database (NPD). The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.

To find out more about the National Pupil Database (NPD), go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information

Contact details for the DfE


Telephone: 0370 000 2288

Contact DfE Online


If you have any question regarding this policy, please contact the Education Data Protection Officer at the LA:

 Maryline Alvis - edposervice@walthamforest.gov.uk 

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Freedom of Information Policy & Publication Scheme 2021

South Grove Primary School is committed to transparency in its dealings with the public and fully embraces the aims of the Freedom of Information Act 2000 and the access provisions of the Data Protection Act 2018.

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Reporting of Data Protection infringements | UPDATED: 2021

December 2021
Employees are often the first to realise that there may be something seriously wrong within the School. However, they may not express their concerns because they feel that speaking up would be disloyal to their colleagues or to the School. They may also fear harassment or victimisation.

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Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

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Data Protection Policy GDPR - October 2020

South Grove Primary School uses personal information about staff, pupils, parents and other individuals who come into contact with the school. This information is gathered in order to enable it to provide education and other associated functions.

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Subject Access Request Form

This form allows you to request information about yourself that you are entitled to under the General Data Protection Regulation. This is so you can be aware of the information the school is processing about you, and verify the lawfulness of the processing

Empowered to explore, inspired to learn